The name of the Club shall be "Lions Gate Camera Club".
- To promote and advance photography as an art form.
- To relax and enjoy photography with friendly associates.
- To be active in our hobby and to promote friendly competition.
- To provide instruction, helpful advice and demonstrations.
- To encourage members to produce new work, improve existing methods, and learn new techniques.
- To exhibit, both internally and externally, the photographic work of the Club's members.
- To promote and advance the organisation of amateur photography in general.
- The membership year shall be from July 1st to June 30th of the following year.
- Any person of good character and interested in photography may become a member, as provided in the Bylaws.
- Members have the right to enter Club competitions and to run for office.
- Any member who has not paid their dues by October 31st will be considered to have resigned from the Club.
- Any member who is guilty of an act or practice detrimental to the Club's interest may have their membership terminated after a thorough investigation by the Executive Committee.
- Every member shall uphold the Constitution and abide by the Bylaws and the Rules and Regulations.
The fiscal year of the Lions Gate Camera Club shall be from July 1st to June 30th of the following year.
The Officers comprising the Executive Committee shall be:
- Past President
- Projected Images Chair
- Print Chair
- Presentations Chair
- Workshop Chair
- Nature Chair
- Competitions Chair
The President, in consultation with the Executive Committee, shall have the power to appoint members for specific tasks. (See Rules and Regulations — Officers — Responsibilities — Appointed Positions). These members shall not be required to sit on the Executive Committee, but may be required to report to them at Executive meetings.
Duties of Officers
- The President shall preside at Regular and Special Meetings and shall supervise the activities of all groups. The President shall be responsible for the calling of Regular and Special Meetings. The President shall cause the accounting records of the Club to be reviewed by a committee of members near the end of the Fiscal Year.
- The Vice-President shall become familiar with the operation of the club and shall assume the duties of the President in the latter's absence.
- The Past President shall be responsible for continuity in the Club.
- The Secretary shall be responsible for the general correspondence of the Club, and shall keep written minutes of the business at Regular and Special Meetings. At the discretion of the Executive Committee, specific correspondence can be delegated to the respective Chair.
- The Treasurer shall be responsible for the collection and disbursement of all Club funds as laid down in the Bylaws and directed by the Club’s Executive Committee. All funds received must be deposited in a Canadian Chartered Bank, except that a Petty Cash Account may be maintained and petty cash receipts and disbursements may be transacted from this account. Transfers should be made to and from the Bank Account in order to maintain a reasonable balance in Petty Cash not to exceed a limit to be decided upon from time to time by the Executive Committee. Any two of the following Officers shall sign all cheques: the President, the Vice-President, the Past President or theTreasurer.
- The Chairs shall be responsible for the organization and progress of their respective groups. They shall also keep adequate records of all competitions pertaining to their group.
If the office of President becomes vacant for any reason, the Vice-President shall assume the office for the balance of the term and the office of Vice-President, if necessary, may be filled by appointment at the discretion of the Executive Committee. Should any other office become vacant during the term, the Executive Committee may fill such office by appointment for the remainder of the term.
The President shall appoint a Nominating Chair who shall be an active member in good standing. The Nominating Chair shall present a slate of general officers at the Annual General Meeting. Nomination of members in good standing, who have agreed to accept nomination, will also be accepted from the floor on the night of the election.
Every member in good standing shall be eligible for office; however, no member may be elected to more than one office at the same time, with the exception of the Past President who may be elected to one office in addition to that of Past President. No member may be elected to the office of President, Vice President, or Past President, for more than two consecutive terms. A member may be elected to the office of Treasurer, Secretary, Print Chair, Workshop Chair, Projected Images Chair, Presentations Chair, Nature Chair, Competitions Chair and Webmaster for an unlimited number of consecutive terms. The term of all offices shall be 12 months. The Officers shall be elected by the membership at the Annual General Meeting each year. In the event that a successor is not elected, and pursuant to the Society Act of British Columbia, the person previously appointed or elected continues to hold the office.
All persons who are and have been members in good standing of the Club for a period of not less than three months shall have the right to vote at a Regular, Special or Annual General Meeting.
Dues shall be determined by the Executive Committee and voted on by members at the Annual General Meeting for student, individual and family memberships. Assessments for specific purposes may be levied against the membership by a motion approved by a two thirds majority at a Regular or Special Meeting, provided fifteen days notice in writing has been sent to the membership.
The Executive Committee shall have the right to abrogate any or all fees of any member at its discretion.
- Club meetings will be held on a regular basis as set out in the calendar by the Executive Committee each year.
- Club meetings will be held weekly unless cancelled by the Executive Committee.
- The Annual General Meeting shall be held yearly within fifteen months of the previous year's Annual General Meeting.
- The President may, at any time, or on written request by ten active members in good standing, call a Special Meeting of the Club. A notice is to be mailed or e-mailed to all members at their last known address, not less than fifteen days prior to the date of such meeting, setting out the reason(s) for calling it.
An inventory book shall be kept and entries made of all items as acquired or disposed of. A physical inventory shall be taken annually.
Amendments to the Constitution or the Bylaws may be made at any Regular or Special Meeting if passed by a two thirds majority of those voting after due notice of not less than fifteen days to the membership.
Fifteen (15) members entitled to vote, or one-half of the total membership of the Club at the time, whichever is the lesser, shall constitute a quorum at the Annual General Meeting or any Regular or Special Meeting.
Changes to the Constitution and Bylaws
Changes to the Constitution and Bylaws must be approved by the membership by a two thirds majority of the quorum.
Changes to the Rules and Regulations
Changes to the Rules and Regulations may be determined by the Executive Committee acting on behalf of the members; members must be asked for input and informed of the changes.
Rules governing all the Club's competitions shall be published by the Executive Committee and may be amended by them as necessary (after consultation with the members) at any Executive Meeting. The number of entries in each competition may be regulated by the Executive Committee as required.